Inbox and scheduling
Sort messages, draft routine replies for approval, coordinate meetings, and keep your calendar tidy.
Administrative virtual assistants
Get the everyday details off your plate.
An administrative virtual assistant helps keep the small things from turning into your whole day. We help small business owners find an organized professional abroad for recurring admin work, then stay involved throughout the relationship.
THE WORK, IN PLAIN ENGLISH
What you can hand off.
You have repeatable tasks, a growing inbox, and a to-do list that keeps following you home. You need someone who can keep things organized and follow a process without making everything more complicated.
CRM and records
Update contacts, record follow-up notes, clean up lists, and keep customer information organized.
Documents and research
Format documents, gather information, prepare simple reports, and organize shared files.
Customer follow-up
Send approved updates, collect missing details, and make sure routine requests reach the right person.
PICTURE THE HANDOFF
What that could look like.
Picture Monday morning: your assistant organizes the inbox, flags the messages that need your decision, updates the CRM from last week’s conversations, and sends the routine follow-ups you’ve already approved. You still make the calls that matter. You spend less time chasing the details.
This is an example workflow, not a client case study or a promise of a particular result.
FIND THE RIGHT FIT
Start with your actual workflow.
Tell us whether you use Google Workspace, Microsoft 365, a CRM, or a project board. We’ll use your actual workflow to define the skills to look for. There’s no point hiring someone for a tool you don’t use.
A CLEAR JOB BEATS A VAGUE ONE
Agree on the boundaries.
An administrative assistant usually follows established workflows across several everyday tasks. An executive assistant takes more ownership of a leader’s priorities, calendar, and communication. If the work needs specialized bookkeeping, design, or technical skills, we’ll talk about a specialist instead.
PRICING, WITHOUT THE GUESSWORK
Know what you’re paying for.
Your professional’s pay
+ our $3/hour fee.
The $3/hour is VirtuHeroes’ fee, added to your professional’s agreed hourly pay. It is not the total hourly rate. Pay depends on the role, experience, and candidate.
Our fee covers recruiting, initial screening, interview coordination, payment handling, time tracking, and support throughout the relationship. No placement or finder’s fee.
You pay a US business. We handle the payment process so you don’t have to manage international transfers or foreign transaction fees through that process. And we don’t disappear after the hire.
HOW WE GET STARTED
A conversation. A clear role. A good handoff.
Bring five recurring tasks, roughly how long each takes, your preferred working hours, and an example of what good work looks like. Start with a small, clear handoff and build from there.
- 01 · Tell us about the work.We talk through responsibilities, skills, budget, and the working-hour overlap you need.
- 02 · Meet candidates.We handle job posting, pre-vetting, initial interviews, and coordination of your interviews. You decide who fits your business.
- 03 · Start with clear priorities.You direct the daily work and provide access and approvals. We stay involved for payment handling, check-ins, and ongoing support.
FAIR QUESTIONS
Straight answers.
What does an administrative virtual assistant do?
They handle recurring administrative work remotely, such as scheduling, inbox organization, data entry, research, document preparation, and CRM updates. The exact scope follows your business and the person’s skills.
Can I hire someone for a mix of tasks?
Yes. A general admin role can combine several related responsibilities. We’ll help you distinguish a sensible mix from a job that really needs several specialists.
Can they work during my business hours?
Tell us the overlap and coverage you need. We’ll discuss those expectations when defining the role and screening candidates.
Who gives the assistant direction?
You set priorities, approve access, and manage the day-to-day work. VirtuHeroes supports recruiting, interview coordination, payment handling, and the ongoing relationship.
How much does it cost to hire through VirtuHeroes?
Your cost is the professional’s agreed hourly pay plus our $3/hour fee. The pay rate depends on the role and candidate. Visit our pricing page for the breakdown and budget calculator.
STILL WORKING OUT THE ROLE?
Explore a few other ways to get help.
LET’S START WITH A CONVERSATION
What would you love
off your plate?
Bring your questions and the work you need help with. We’ll figure out a sensible next step together.
Grab a time on my calendar ↗Or tell us what you’re looking for →