CRM organization
Update contact records, record activity, organize lead stages, and maintain your follow-up lists.
Real estate virtual assistants
Stay on top of the next conversation.
A real estate virtual assistant helps agents and teams keep the administrative work moving behind each relationship. We help you define the role, find candidates abroad, and organize the handoff so your team has more room for clients.
THE WORK, IN PLAIN ENGLISH
What you can hand off.
You have contacts to update, listing details to organize, showings to coordinate, and follow-ups that need consistency. Remote administrative support can help when the work has a clear process and an owner on your team.
Listing administration
Gather approved property information, organize photos and documents, and prepare drafts for your review.
Scheduling and communication
Coordinate calendars, send approved reminders, and route inquiries to the appropriate team member.
Research and follow-up
Gather prospect information, prepare activity summaries, and carry out follow-up steps within your approved process.
PICTURE THE HANDOFF
What that could look like.
After you finish client meetings, your assistant updates the CRM, organizes the documents you collected, and prepares the next round of approved reminders. Open questions come back to you in one clear list instead of getting lost across messages.
This is an example workflow, not a client case study or a promise of a particular result.
FIND THE RIGHT FIT
Start with your actual workflow.
Tell us about your real estate CRM, listing workflow, calendar, and document tools. We’ll identify the experience your role actually needs and confirm candidate familiarity during the hiring process.
A CLEAR JOB BEATS A VAGUE ONE
Agree on the boundaries.
Define which tasks may be handled by remote administrative staff and which belong to a licensed professional. Your team keeps responsibility for brokerage approvals, regulated activities, client advice, and final review of property information. We’ll scope the support role around your requirements.
PRICING, WITHOUT THE GUESSWORK
Know what you’re paying for.
Your professional’s pay
+ our $3/hour fee.
The $3/hour is VirtuHeroes’ fee, added to your professional’s agreed hourly pay. It is not the total hourly rate. Pay depends on the role, experience, and candidate.
Our fee covers recruiting, initial screening, interview coordination, payment handling, time tracking, and support throughout the relationship. No placement or finder’s fee.
You pay a US business. We handle the payment process so you don’t have to manage international transfers or foreign transaction fees through that process. And we don’t disappear after the hire.
HOW WE GET STARTED
A conversation. A clear role. A good handoff.
Bring your lead stages, follow-up scripts, listing checklist, approved communication templates, and coverage needs. A defined escalation path helps your assistant know when a conversation should come back to you.
- 01 · Tell us about the work.We talk through responsibilities, skills, budget, and the working-hour overlap you need.
- 02 · Meet candidates.We handle job posting, pre-vetting, initial interviews, and coordination of your interviews. You decide who fits your business.
- 03 · Start with clear priorities.You direct the daily work and provide access and approvals. We stay involved for payment handling, check-ins, and ongoing support.
FAIR QUESTIONS
Straight answers.
What can a real estate virtual assistant help with?
Common administrative responsibilities include CRM upkeep, scheduling, organizing listing materials, prospect research, and approved client follow-up. We’ll define the scope around your team’s workflow.
Can an assistant replace a licensed real estate professional?
This page describes administrative support. Tasks requiring professional licensing, advice, or brokerage authority stay with the appropriately qualified people on your team.
Can they help with lead follow-up?
They can support a defined follow-up process, keep records current, and route conversations. We’ll clarify scripts, channels, permissions, and when to hand a lead back to your team.
Do you guarantee appointments or closed deals?
No. The role adds capacity and consistency to your process. Results also depend on your market, offer, lead quality, and the work your team does.
How much does it cost to hire through VirtuHeroes?
Your cost is the professional’s agreed hourly pay plus our $3/hour fee. The pay rate depends on the role and candidate. Visit our pricing page for the breakdown and budget calculator.
STILL WORKING OUT THE ROLE?
Explore a few other ways to get help.
LET’S START WITH A CONVERSATION
What would you love
off your plate?
Bring your questions and the work you need help with. We’ll figure out a sensible next step together.
Grab a time on my calendar ↗Or tell us what you’re looking for →