Calendar management
Coordinate complicated schedules, protect focus time, and prepare the details behind the next meeting.
Executive virtual assistants
A little less juggling. A lot more follow-through.
A virtual executive assistant helps a business owner or leader keep priorities, meetings, and communication moving. We help you find a professional abroad whose judgment and working style fit yours, with support beyond the introduction.
THE WORK, IN PLAIN ENGLISH
What you can hand off.
Your calendar is busy, decisions keep piling up, and important follow-ups slip between meetings. You need a person who understands what matters to you and can take ownership within clear boundaries.
Meeting preparation
Collect materials, organize agendas, capture action items, and follow up with the people responsible.
Communication and priorities
Triage incoming requests, draft responses for approval, and keep important commitments visible.
Travel and coordination
Research travel options, organize itineraries, and coordinate logistics within your preferences and budget.
PICTURE THE HANDOFF
What that could look like.
Before your first meeting, you have an agenda, the documents you need, and a short list of decisions waiting on you. After the meeting, action items have owners and deadlines. Your assistant follows up, while you get back to the work only you can do.
This is an example workflow, not a client case study or a promise of a particular result.
FIND THE RIGHT FIT
Start with your actual workflow.
Calendar and email tools matter, but judgment matters too. We’ll ask about your meeting rhythm, project tools, communication habits, and the kind of decisions an assistant may make independently.
A CLEAR JOB BEATS A VAGUE ONE
Agree on the boundaries.
An executive assistant supports your time and priorities more closely than a general administrative role. They can coordinate people and information, but authority over spending, commitments, sensitive messages, and business decisions should be agreed explicitly.
PRICING, WITHOUT THE GUESSWORK
Know what you’re paying for.
Your professional’s pay
+ our $3/hour fee.
The $3/hour is VirtuHeroes’ fee, added to your professional’s agreed hourly pay. It is not the total hourly rate. Pay depends on the role, experience, and candidate.
Our fee covers recruiting, initial screening, interview coordination, payment handling, time tracking, and support throughout the relationship. No placement or finder’s fee.
You pay a US business. We handle the payment process so you don’t have to manage international transfers or foreign transaction fees through that process. And we don’t disappear after the hire.
HOW WE GET STARTED
A conversation. A clear role. A good handoff.
Write down your calendar preferences, top priorities, recurring meetings, communication rules, and approval limits. Share examples of when to handle a request, ask you, or escalate it.
- 01 · Tell us about the work.We talk through responsibilities, skills, budget, and the working-hour overlap you need.
- 02 · Meet candidates.We handle job posting, pre-vetting, initial interviews, and coordination of your interviews. You decide who fits your business.
- 03 · Start with clear priorities.You direct the daily work and provide access and approvals. We stay involved for payment handling, check-ins, and ongoing support.
FAIR QUESTIONS
Straight answers.
How is an executive assistant different from an administrative assistant?
An administrative assistant handles recurring business tasks. An executive assistant works more closely with a leader’s calendar, priorities, communication, and follow-through, often requiring more independent judgment.
Can an executive assistant support more than one leader?
Potentially. We’ll look at the workload, calendar complexity, and working hours before deciding whether that scope makes sense.
How should I handle confidential information?
Set access permissions and confidentiality expectations before work begins. Share only what the role needs, and define approval rules for sensitive communication.
Can I start with part-time executive support?
Tell us the hours and coverage you need. We’ll work through the responsibilities and candidate fit rather than assuming every role needs a full-time schedule.
How much does it cost to hire through VirtuHeroes?
Your cost is the professional’s agreed hourly pay plus our $3/hour fee. The pay rate depends on the role and candidate. Visit our pricing page for the breakdown and budget calculator.
STILL WORKING OUT THE ROLE?
Explore a few other ways to get help.
LET’S START WITH A CONVERSATION
What would you love
off your plate?
Bring your questions and the work you need help with. We’ll figure out a sensible next step together.
Grab a time on my calendar ↗Or tell us what you’re looking for →